All illustrations must be discussed in the text. Check if your circumstance meets the grounds for EC. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. You will usually find this in your Handbook, or ask yourDepartmentalTutor. EMC Yes, as long as they fall within the same 14-day period. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances It is your responsibility to ensure that the work is submitted on time. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. We've made the process as easy as possible for you - but don't just take our word for it. and must cover the full period for which you are requesting mitigation. how to apply for extenuating circumstances ucl. The receiving office will forward your form confidentially to the appropriateperson. We provide opportunities for 300 staff and have an annual turnover of more . University Way All coursework, projects and dissertations must be submitted. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. You must submit your late evidence no more than four weeks after submitting your EC application. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Applying for an EC STEP 1. review their decision. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You can find information about the Extenuating Circumstances procedure in your student handbook. Back-to-back self-certified ECs are not allowed. Step 2: gather the relevant evidence for your application. What falls under extenuating circumstances? Short-term support for illness, bereavement or other unexpected emergencies. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. You will need to provide the additional evidence within four weeks of being contacted. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. You can find further guidance on what your evidence should include in UCL's Academic Manual. EMC If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. If you submit your essays online, chances are your extenuating circumstances form will also be online. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Make sure you submit your application in plenty of time to reduce added stress. Police/crime report (a crime number on its own isnotacceptable). If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. If you are still unable to meet the deadline you must submit a conventional EC. /Tx BMC This may affect the type of mitigation that is available to you. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Appendices should be kept to a minimum and should not be used to get round the word limit. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. But you cannot self-certify once the exam has started; you must provide evidence. Extenuating circumstances are usually personal or health problems that we define as:"Exceptional, short-term events which are outside of a student's control and have a negative impact upon their ability to prepare for or take (sit) an assessment.". It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Take a look in your student handbook to find the extenuating circumstance procedure. If your evidence isnt written in English, you must provide a notarised translation. You will receive a written response as soon as possible. You should receive a response withinone week of submitting the request for review. Step 4: wait for approval. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Bereavement: You will be required to provide a death certificate. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Although we encourage you to discuss coursework with others, the final product must be your own work. Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Self-certified EC claims must be submitted before the assessment deadline/date. Step 3: submit your application. You must submit your late evidence no more than four weeks after submitting your EC application. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. E.g. But life isnt always easy. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. See Section 2.9: If you miss the deadline for EC claims. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Read about our Research Excellence Framework submissions and results. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. EMC There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Theywontusually accept things such as viruses, disk corruption, printer problems etc. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. You can make an EC claim through Portico. At this point it is too late. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. What qualifies for extenuating circumstances? See the assessment regulations. After youve applied, youll need to wait for the decision. exams) to the next assessment period. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . What qualifies for extenuating circumstances? Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Applying for an EC using self-certification. We are not able to process ECs or respond to queries that are submtited by non-IOE students. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. UCL is yours, soshape it. You may wish to start by speaking with your personal tutor. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. This step-by-step guide will clarify how to do that. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Letter from your doctor or medical practitioner). where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. If you do not submit the requested evidence, your claim will normally be rejected. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Enjoy! You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Cha c sn phm trong gi hng. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form.
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