552a(j)(2) and (k)(2). See 31 CFR 1.36. A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. 552a(k)(2). (See 31 CFR 1.36). 25, 2008), GSA/GOVT-7 - HSPD-12 USAccess - 80 FR 64416 (Oct. 23, 2015), GSA/GOVT-8 - Excluded Parties List System (EPLS) - 71 FR 70515 (Dec. 5, 2006), GSA/GOVT-10 - Federal Acquisition Regulation Data Collection System - 82 FR 12352 (Mar. CC .200 - Chain Banking Organizations System - 81 FR 2945 (Jan. 19, 2016), CC .210 - Bank Securities Dealers System - 81 FR 2945 (Jan. 19, 2016), CC .220 - Notices of Proposed Changes in Employees, Officers (See 31 CFR 1.36. As a general matter, a system of records notice is required when an agency maintains a group of any records under the control of the agency from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifier. This notice is generally referred to as a System of Records Notice or SORN. The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. 16, 2013), BEP .020 - Industrial Truck Licensing Records - 78 FR 22604 (Apr. 16, 2013), BEP .038 - Unscheduled Absence Record - 78 FR 22604 (Apr. See 31 CFR 1.36. GSA/GOVT-7 Personal Identity Verification Identity Management System (PIV IDMS), GSA/GOVT-9 System for Award Management (SAM), DOL/GOVT-1 Office of Worker's Compensation Programs, Federal Employees' Compensation Act File, DOT/ALL-8 Employee Transportation Facilitation. The notice describes privacy considerations that have been addressed in implementing the system. 552a(k)(1) and (k)(2). (See 31 CFR 1.36. ), IRS 26.009 - Lien Files - 80 FR 54063 (Sept. 8, 2015), IRS 26.012 - Offer in Compromise Files - 80 FR 54063 (Sept. 8, 2015), This system is exempt from 5 U.S.C. ), IRS 26.013 - Trust Fund Recovery Cases/One Hundred Percent Penalty Cases - 80 FR 54063 (Sept. 8, 2015), IRS 26.014 - Record 21, Record of Seizure and Sale of Real Property - 80 FR 54063 (Sept. 8, 2015), IRS 26.019 - Taxpayer Delinquent Account Files - 80 FR 54063 (Sept. 8, 2015), This system has been designated exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. When is a System of Records Notice (SORN) required? 552a(k)(2). 552a(k)(2). See 31 CFR 1.36. 552a(j)(2), (k)(1), and (k)(2). Looking for U.S. government information and services? (See 31 CFR 1.36). ), DO .310 - TIGTA Chief Counsel Disclosure Section - 85 FR 26521 (May 4, 2020), This system may contain records that are exempt from 5 U.S.C. BEP .002 - Personal Property Claim File - 78 FR 22604 (Apr. DHS/USCG-010 Physical Disability Evaluation System Files, DHS/USCG-011 Military Personnel Health Records. (See 31 CFR 1.36. (See 31 CFR 1.36. DHS/USCIS-010 Asylum Information and Pre-Screening System of Records, DHS/USCIS-012 Citizenship and Immigration Data Repository (CIDR), DHS/USCIS-017 Refugee Case Processing and Security Screening Information System of Records, DHS/USCIS-018 Immigration Biometric and Background Check (IBBC) System of Records, DHS/USCG-002 Employee Assistance Program Records, DHS/USCG-006 Great Lakes Registered Pilot and Applicant Pilot Eligibility. At Treasury, some systems of records are not covered by a Government-wide SORN, but the records are of a type commonly maintained by all (or most) Treasury bureaus and offices. 552a(k)(2): 5 U.S.C. Homeland Security SORNs . DHS/CBP-011 U.S. Customs and Border Protection TECS, DHS/CBP-012 Closed Circuit Television System, DHS/CBP-013 Seized Assets and Case Tracking System, DHS/CBP-014 Regulatory Audit Archive System (RAAS). A System of Record Notice (SORN) is generally required when a group of records maintained by a federal system contains PII and that PII is retrieved by information unique to the individual whose PII is being retrieved. DO .226 - Validating EITC Eligibility with State Data Pilot Project Records - 81 FR 78298 (Nov. 7, 2016), DO.227 Committee on Foreign Investment in the United States (CFIUS) Case Management System 86 FR 8262 (Feb. 4, 2021), DO .227 - Committee on Foreign Investment in the United States (CFIUS) Case Management System 85 FR 55354 (Sep. 4, 2020), DO .301 - TIGTA General Personnel and Payroll - 85 FR 26521 (May 4, 2020), DO .302 - TIGTA Medical Records - 85 FR 26521 (May 4, 2020), DO .303 - TIGTA General Correspondence - 85 FR 26521 (May 4, 2020), DO .304 - TIGTA General Training - 85 FR 26521 (May 4, 2020), DO .305 - TIGTA Personal Property Management Records - 85 FR 26521 (May 4, 2020), DO .306 - TIGTA Recruiting and Placement Records - 85 FR 26521 (May 4, 2020). 341 - Mass Communication System - 81 FR 2945, CC .500 - Chief Counsel's Management Information System - 81 FR 2945, CC .510 - Litigation Information System - 81 FR 2945, CC .600 - Consumer Complaint and Inquiry Information System - 81 FR 2945, CC .700 - Correspondence Tracking System - 81 FR 2945, CC .701 - Retiree Billing System - 81 FR 2945, CC .800 - Office of Inspector General Investigations System - 81 FR 2945, US Mint .001 - Cash Receivable Accounting Information System -, US Mint .003 - Employee and Former Employee Travel and Training System - 78 FR 1307, US Mint .004 - Occupational Safety and Health, Accident and Injury. The Privacy Act of 1974 (5 U.S.C. 78 FR 1307 (Jan. 8, 2013), US Mint .005 - Employee-Supervisor Performance Evaluation, This system is exempt from 5 U.S.C. (See 31 CFR 1.36). 87 FR 198(Oct. 11, 2022), Final Rule - DHS/ICE-003 General Counsel Electronic Management System (GEMS), DHS/ICE-004 Bond Management Information System (BMIS), DHS/ICE-006 Intelligence Records System (IIRS), DHS/ICE-007 Criminal History and Immigration Verification (CHIVe) System of Records. 552a(k)(2). The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. DHS/All-028 Department of Homeland Security Complaint Tracking System. See 31 CFR 1.36. CATEGORIES OF RECORDS IN THE SYSTEM: [The categories of records maintained in the system and, if practicable and useful for public notice, specific data elements]. At Treasury, some systems of records are not covered by a Government-wide SORN, but the records are of a type commonly maintained by all (or most) Treasury bureaus and offices. 552a(k)(5). 17, 2015), BEP .051 - Chief Counsel Files - 552a(k)(2). FS .010 Pre-complaint Counseling and Complaint Activities 85 FR 11776 (Feb. 27, 2020), FS .011 Gifts to the United States 85 FR 11777 (Feb. 27, 2020), FS .012 Debt Collection Operations System 85 FR 11776 (Feb. 27, 2020), FS. 552a(j)(2) and (k)(2). DHS/TSA-013 Federal Flight Deck Officer Record System. 16, 2013), BEP .016 - Employee Suggestions - 78 FR 22604 (Apr. DHS/ALL-018 Administrative Grievance Records. 552a(k)(5). These notices are called System of Records Notices (SORNs). ), IRS 37.009 - Enrolled Agent and Enrolled Retirement Plan Agent Records - 80 FR 54063 (Sept. 8, 2015), IRS 37.111 - Preparer Tax Identification Number Records - 80 FR 54063 (Sept. 8, 2015), Some of the records in this system are exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. Among other things, it requires Federal agencies to publish a system of records notice (SORN) in the Federal Register that describes the existence and character of a system of records. 552a (j)(2) and (k)(2). This system has been designated exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. OPM/GOVT-5 Recruiting, Examining, and Placement Records, OPM/GOVT-6 Personnel Research and Test Validation Records, OPM/GOVT-7 Applicant Race, Sex, National Origin and Disability Status Records, OPM/GOVT-9 File on Position Classification Appeals, Job Grading Appeals, Retained Grade or Pay Appeals, Fair Labor Standard Act (FLSA) Claims and Complaints, Federal Civilian Employee Compensation and Leave Claims, and Settlement of Accounts for Deceased Civilian Officers and Employees, OPM/GOVT-10 Employee Medical File System Records. DHS/ALL-010 Asset Management Records System of Records, DHS/ALL-011 Biographies and Awards System of Records. 552a(j)(2) and (k)(2). 552a(j)(2) and (k)(1), (2), (3), (4), (5), and (6). 26, 2014), OPM/GOVT-6 - Personnel Research and Test Validation Records - 71 FR 35354 (June 19, 2006), OPM/GOVT-7 - Applicant Race, Sex, National Origin, and Disability Status Records - 71 FR 35356 (June 19, 2006), OPM/GOVT-9 - File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and Fair Labor Standard Act (FLSA) Claims and Complaints, Federal Civilian Employee Compensation and Leave Claims, and Settlement of Accounts for Deceased Civilian Officers and Employees - 78 FR 60331 (October 1, 2013), OPM/GOVT-10 - Employee Medical File System Records - 75 FR 35099 (June 21, 2010), EPA/GOVT-2 - Federal Docket Management System (FDMS) - 79 FR 9201 (Feb. 18, 2014), OSC/GOVT-1 - OSC Complaint, Litigation, Political Activity, and Disclosure Files - 82 FR 45076 (Sept. 27, 2017), Treasury .001 - Treasury Payroll and Personnel System - 83 FR35376 (Jul. A system of records is group of records under the control of the agency from which information about individuals is retrieved by name of the individual or some identifier assigned to the individual. 552a(k)(2). US Mint .001 - Cash Receivable Accounting Information System - Un sistema de registros es cualquier agrupacin de informacin sobre un individuo bajo el control de una agencia federal, por medio de la que se recupera informacin al usar su . This system is exempt from 5 U.S.C. A .gov website belongs to an official government organization in the United States. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. In the case of a federal licensee or permittee who is also a permitholder under the terms of sections 28-1213 to 28-1239, the maintenance of one set of records for the fulfilling of the record-keeping requirements of 18 U.S.C. how an individual might request access or seek redress to their information. Safety Education Resources; Safety Education Materials Library; Neighborhood Safety Network; Community Outreach Center; Recall App; Business and Manufacturing maintenance of the records, categories of records maintained in the system, categories of individuals about whom records are maintained, the routine uses to which the records are subject. When completing the HHS PIA Form a CDC or HHS SORN can be chosen. This system is exempt from 5 U.S.C. ), DO .309 - TIGTA Chief Counsel Case Files - 85 FR 26521 (May 4, 2020), Some of the records in this system are exempt from 5 U.S.C. Documents published before 1993 (Volumes 1-58) may be available online at FDSys or via a Federal Depository Library. This system has been designated as exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act pursuant to 5 U.S.C. Typically, Treasury bureaus and offices publish their own SORNS for systems of records they maintain that are unique to a Treasury mission. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. See 31 CFR 1.36. None. 552a(k)(1). The information in the SORN is accessible public and open for comments for a define period of time. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. DHS/OPS-001 Homeland Security Operations Center Database. US Mint .005 - Employee-Supervisor Performance Evaluation, US Mint .007 - General Correspondence - 78 FR 1307, US Mint .008 - Employee Background Investigations Files - 78 FR 1307, US Mint .009 - Order Management System - 79 FR 49376, Retail Sales System (RSS); Customer Mailing List; Order Processing Records for Coin Sets, Medals and Numismatic Items; Records of Undelivered Orders; and Product Descriptions, Availability and Inventory, - Union and Agency Negotiated Grievances; Adverse Personnel Actions; Discrimination Complaints; Complaints and Actions before Arbitrators, Administrative Tribunals and Courts (Third Parties) - 78 FR 1307, US Mint .013 - United States Mint National Electronic Incident Reporting System of Records - 78 FR 46686, US Mint .014 - Denver Public Tour and Outreach Reservation System -, Special Inspector General, Troubled Asset Relief Program (SIGTARP), Administrative Resource Center (ARC)- Bureau of the Fiscal Service, Some records contained within this system of records are exempt from 5 U.S.C. This section will change periodically with new announcements and reminders. 16, 2013), BEP .005 - Compensation Claims - 78 FR 22604 (Apr. A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. or https:// means youve safely connected to the .gov website. DO .144 - General Counsel Litigation Referral and Reporting System - 81 FR 78298 (Nov. 7, 2016). ), Treasury .009 - Treasury Financial Management Systems - 81 FR 78266 (Nov. 7, 2016), Treasury .010 - Telephone Call Detail Records - 81 FR 78266 (Nov. 7, 2016), Treasury .011 - Treasury Safety Incident Management Information System (SIMIS) - 81 FR 78266 (Nov. 7, 2016), Treasury .012 - Fiscal Service Public Key Infrastructure - 81 FR 78266 (Nov. 7, 2016), Treasury .013 - Department of the Treasury Civil Rights Complaints and Compliance Review Files - 81 FR 78266 (Nov. 7, 2016). User fee and judgment payment files can be accessed as described. Certain Federal agencies, however, have the subject matter expertise with respect to particular systems of records that are commonly maintained by all federal agencies. ( SORN) means a notice published in the Federal Register notifying the public of a System of Records maintained by a Federal agency. 16, 2013). IRS 26.001 - Acquired Property Records - 80 FR 54063 (Sept. 8, 2015), IRS 26.006 - Form 2209, Courtesy Investigations - 80 FR 54063 (Sept. 8, 2015), This system has been designated exempt from sections (c)(3); (d)(1)-(4); (e)(1); (e)(4)(G)-(I); and (f) of the Privacy Act, pursuant to 5 U.S.C. Sample 1 Sample 2 Based on 3 documents Examples of System of Records Notice in a sentence Under direction, assist in overseeing the direction of assigned Groundskeeper I staff while working within a grounds crew in the . DO .191 - Human Resources and Administrative Records System - 81 FR 78298 (Nov. 7, 2016), DO .193 - Employee Locator and Automated Directory System - 81 FR 78298 (Nov. 7, 2016), DO .194 - Circulation System - 81 FR 78298 (Nov. 7, 2016), DO .196 - Treasury Information Security Program - 81 FR 78298 (Nov. 7, 2016), DO .202 - Drug-Free Workplace Program Records - 81 FR 78298 (Nov. 7, 2016), DO .207 - Waco Administrative Review Group Investigation - 81 FR 78298 (Nov. 7, 2016), DO .209 - Personal Services Contracts (PSC) - 81 FR 78298 (Nov. 7, 2016), DO .214 - D.C. The reason this system has been exempted is that this system contains only records required by statute to be maintained and used solely as statistical records. The remaining four systems of records are "mixed," in that they contain, or could contain, records pertaining to both U.S. persons and non-U.S. persons. DHS/OHA-001 Contractor Occupational Health and Immunization Records, DHS/OIDO-001 Office of the Immigration Detention Ombudsman System of Records. Records maintained in this system have been designated as exempt from 5 U.S.C. The Secretary of Treasury has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. Two essential functions of the department are performed within this bureau: Vital Records and Health Statistics. The Privacy Act only pertains to information that is maintained in a system of records (hereinafter called system), while a record is an item of information about an individual, including his or her name or some other identifier. 9, 2021), DO .216 - Treasury Security Access Control and Certificates System - 85 FR13708 (Mar. 552a(k)(2). Final Rule for Privacy Act Exemptions, August 13,2021, 86 FR 44574, DHS/CISOMB-001 Case Assistance Analytics and Data Integration (CAADI) System, October 27, 2021, 86 FR 59408. (See 31 CFR 1.36). 81 FR 77003 (Nov. 4, 2016), FS .001 Administrative Records 85 FR 11777 (Feb. 27, 2020), FS .002 -Payment Records-85 FR 11127(Feb. 27, 2020), FS .003 Claims and Inquiry Records on Treasury Checks, and International Claimants 85 FR 11776 (Feb. 27, 2020), FS .004 Education and Training Records 85 FR 11776 (Feb. 27, 2020), FS .005 Fiscal Service Personnel Records 85 FR 11776 (Feb. 27, 2020), FS .006 Employee Records 85 FR 11776 (Feb. 27, 2020), FS .007 Direct Deposit Enrollment Records 85 FR 11776 (Feb. 27, 2020), FS. DO .149 - Foreign Assets Control Legal Files - 81 FR 78298 (Nov. 7, 2016), DO .190 - Office of Inspector General Investigations Management Information System - 81 FR 78298 (Nov. 7, 2016). See 31 CFR 1.36. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act, pursuant to5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f). 552a(j)(2). Important Notice 552a(c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I) and (f) of the Privacy Act pursuant to 5 U.S.C. The Privacy Act of 1974, as amended, (Privacy Act or the Act) (5 U.S.C. Notice to consolidate one Privacy Act System of Records Notice. (See 31 CFR 1.36. DO .307 - TIGTA Employee Relations Matters, Appeals, Grievances, and Complaint Files - 85 FR 26521 (May 4, 2020), This system may contain investigative records that are exempt from 5 U.S.C. Notice of transfer of a Privacy Act System of Records Notice. 552a(k)(2). 552a(k)(2). Notice of the removal of one Privacy Act System of Records Notice. IRS 34.022 - Automated Background Investigations System (ABIS) - 80 FR 54063 (Sept. 8, 2015), IRS 34.037 - Audit Trail and Security Records - 80 FR 54063 (Sept. 8, 2015). 552a(k)(2). (See 31 CFR 1.36. A "system of records" is distinguished from other kinds of personal records in that a record in the system is retrieved by an individual's name or other personal identifier. DHS/FEMA/NDMS-1 - National Disaster Medical System Medical Professional Credentials. DHS/ALL-034 Emergency Care Medical Records System of Records Notice, DHS/ALL-035 Common Entity Index Prototype System of Records Notice, DHS/ALL-036 Board for Correction of Military Records System of Records Notice, DHS/ALL-037 E-Authentication Records System of Records, DHS/ALL-038 Insider Threat Program System of Records, DHS/ALL-039 Foreign Access Management System of Records, /ALL-040 DHS Personnel Recovery Information System of Records, DHS/ALL-041 External Biometric Records (EBR) System of Records, DHS/ALL-042 Personnel Networking and Collaboration System of Records, DHS/ALL-043 Enterprise Biometric Administrative Records (EBAR) System of Records, DHS/ALL-044 DHS eRulemaking System of Records, DHS/ALL-045 Statistical Immigration Data Production and Reporting System of Records, DHS/ALL-046 Counterintelligence Program System of Records, DHS/ALL-047 Records Related to DHS Personnel, Long-Term Trainees, Contractors, Mission Support Individuals, and Visitors During a Declared Public Health Emergency System of Records, DHS/CBP-002 Trusted and Registered Traveler Programs. 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